What Is Desktop Publishing Software?
Apr 03, · Go to File > Print, or use the Ctrl-P keyboard shortcut. Select a printer from the Printer menu. Adjust the options if you wish, like the folding method or paper size, and then use the Print button to print from Publisher. How to Save in MS Publisher. May 29, · To apply a style, select a block of text (such as a heading) and click an item, such as Heading 1, in the Style gallery. Typically you’ll use Normal for body text and Heading 1 .
Desktop publishing deskttop be tricky. Publishimg you want your desktop-published products documents or presentations to have a greater impact and communicate your message more clearly, you must carefully consider several basic design decisions. You may be familiar with the types of products produced by popular software such as Microsoft Word, Microsoft Publisher, and Microsoft PowerPoint.
Depending on your particular needs, these types of document uee presentation-producing publihing can help you publish a newsletter for your company, write a report, or create a presentation, for example.
And each of these software packages are chock full of choices — font choices, graphic choices, and formatting choices. You may have even purchased or decided to use a particular software program for your particular needs based on the number of choices it has to offer.
The more choices the better, right? Maybe so. But the more choices of fonts, graphics, and formatting these programs offer can leave destop confused about which design would have the most positive impact on the audience it is meant to inform. Three tips that can help you in creating the most effective documents or presentations are 1 Use a limited number of typefaces, or fonts, 2 Use graphics carefully, and 3 Avoid common text formatting errors.
Explanations of how each of these three tips can help improve your final product are set forth in the following paragraphs. But too many different fonts on a page can be distracting, how to use desktop publishing your audience confused, and some fancy fonts may be difficult or impossible for your audience to read. Take scripted fonts for phblishing. These are the types of fonts that look like handwriting, or cursive writing. Can you be sure that every member of the audience for whom your published product was intended can read cursive writing?
In many schools across the nation, cursive writing is no longer being taught. Imagine sitting through an entire pkblishing not being xesktop to read one word that is projected on the large screen! Would you admit to not knowing how to read cursive? Probably not. Even with the less fancy fonts, dedktop are quite a few choices. You may find yourself using one type of font in one section of your document or presentation, and another type of font in the next.
This practice, ot, can work against you. Our eyes and brains are more comfortable with consistency rather than variety. In other words, maintain the size of the font and be consistent with the line spacing throughout the document or presentation. So how many fonts are too many for one project, and how do you when your design may be at the tipping point? A good rule of thumb is to limit the number of different font types to three or four.
And it may very well be that you feel your design should include more than four. As with any rule, there are exceptions. Ask yourself what the reason is for using more than three or four usr types of font.
One way to know for sure is to what is q plated car your publication out on at least three people who are representative of the audience you are trying to reach. Ask them specifically about the various fonts you have used. Feedback before the document is published or go is presented will give you the opportunity to create uss document or publication with the most impact.
Not only does the word processing or presentation software offer use an abundance dekstop font choices, there are countless graphic choices. Anything from pre-loaded pictures, to shapes, to charts and graphs puhlishing be selected or created.
But remember, our brains are wired to deskto in information, including graphics, in small doses. How to use desktop publishing should therefore limit your use of pictures and designs to direct attention and express information. Here, too, the lesson of less is more applies. Drsktop of many small images, consider using just one or two large images to convey your message.
Dessktop your audience with images usually comes in the way of what are the different parts of the plant cell too many scattered clip art images, decorative bullets, text boxes, or ornamental borders all on the same page of your document or slide of your presentation.
It is best to choose one or two main images that complement your text and use them to direct the attention of your audience to a point you are trying to make. Even if you have reduced the types of fonts you are using down to three or four, there are still so many different things how to prune hibiscus plants can do to the appearance of your fonts!
One thing in particular that really detracts from a document or presentation is angle text. As with the scripted or fancy text type, angling the text can make it difficult or impossible to read. For most audience members, it becomes a challenge for them — a bit of a puzzle of mystery to figure out. Instead of focusing on your presentation or content of your document, their focus is directed toward solving this mystery.
Stay away from angling text and oddly-shaped text boxes. Your email address will not be published. Notify me of follow-up comments by email. Notify me of new posts by email. Shirley J. Caruso, Ed. Comments Great article.
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Dec 10, · Desktop Publishing – Create and use graphics carefully. Not only does the word processing or presentation software offer use an abundance of font choices, there are countless graphic choices. Anything from pre-loaded pictures, to shapes, to charts and graphs can be selected or created. Oct 01, · Desktop publishing is the production of page designs with your computer using a special DTP software that integrates text and images. The first DTP software was released in the mids and desktop-publishing skyrocket from there. In the early 90s desktop publishing had almost completely replaced previous technologies used for that purpose. Apr 28, · Desktop publishing (usually abbreviated as DTP) is a process for producing printed content by using specialized software to link desktop computers with desktop and other printers. The quality is designed to equal or exceed typeset printing in books.
High-end desktop publishing programs, such as Adobe InDesign and QuarkXPress, feature lots of tools to help designers produce stunning pages.
But these programs are expensive, and novices require training to use them, factors that render their acquisition difficult to justify for most small businesses. However, chances are good that you already own a copy of Microsoft Word , and that software has a host of desktop publishing tools that you can use to produce pages that rival the output of the best layout artist.
If you need to create documents with drop caps, pull quotes, columns, text that wraps around images, and similar desktop publishing elements, you can do so in Word. I'll show you where to find them, and explain how to make the most of them. One way to ensure that a document looks professional and smart is to use the same formatting throughout.
You should format every heading the same way, and make all of your body text look the same. You can use Word's styles to apply formats quickly. You can modify styles easily; they'll help you format documents quickly and consistently. Choose the look that's closest to how you want your document to appear. To apply a style, select a block of text such as a heading and click an item, such as Heading 1, in the Style gallery.
You can use other styles for special elements in the document. Make whatever changes you want click Bold to render all the text in that style in bold type, for example , and click OK. Now all of the text in the document that you have formatted using that style will automatically update to reflect your change.
When you embed a series of images on a page, they typically look best when you align each image's left or right edge along the respective edge of the page. If you place them across the width of a document, they usually look best when their top or bottom edges are aligned. To make the best use of the first few pages of a newsletter, you should start a long story on one page and finish it on a later page. That way, you can fit more stories on the front page, which is what your readers will see first.
You can accomplish this by placing the story in linked text boxes, so that when the first text box is full, excess text will automatically flow into the second text box.
Repeat this step to create a second text box on a later page. The cursor will change to resemble a jug with a down-pointing arrow in it. Position the cursor over the second empty text box, and click once to link the two text boxes.
The best part is that you can edit within either box, and the text will automatically flow back and forth as you cut or pad the story.
Using the Edit Wrap Points feature, you can control how text wraps around and through an image. When it comes to wrapping text creatively around an image, Word's tools are superior to those of its Office sibling Publisher. This is the feature to use when you're working with an image that contains a plain or light-colored area to accommodate text called copy space.
First, add the image to your Word document, select the image, and choose Picture Tools on the Ribbon toolbar. Now, with the image still selected, click Format once more and choose Edit Wrap Points. A red line with black markers, called wrap points, will appear around the image.
Adjust this line by dragging the wrap points: You can drag the wrap points inward to wrap text over the image, or drag them outward so that the text moves away from the image. Drag on the line itself to create additional wrap points, as desired.
Use Styles for Consistent Formatting One way to ensure that a document looks professional and smart is to use the same formatting throughout. Align and Distribute Objects Evenly When you embed a series of images on a page, they typically look best when you align each image's left or right edge along the respective edge of the page. Flow Text From One Page to the Next Using a Text Box To make the best use of the first few pages of a newsletter, you should start a long story on one page and finish it on a later page.